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Minutes Gary Historical

2009

Gary Historical Meeting

Gary Historical Meeting November 15, 2009

Meeting was called to order by President Roger Baer. The secretaries’ minutes were read and approved. The Treasurers report was given and approved.

Members present were:

Roger Baer

Marlene Lien

Carolynn Weber

Ray Wiese

Eldeen Baer

Sharlotte Baer

The results of the bake sale and soup day fund raiser were given with a total of $800.

Santa Day was discussed and we will be doing this activity jointly with the community club in the Gary Legion Hall. It will start with a potluck and games including bingo and crafts for the children will also be going on during the afternoon. We will have Santa handing out sacks of candy to the kids. All volunteers are welcome. Carolynn said that she will help with the crafts and Eldeen will help with the potluck. Carolynn said that she also has some baby food jars to use for the globes for the kids.

Discussion on the Indian Lookout sign. We will check with Randy Meyer and come up with some ideas for a 4 by 8 sign with writing on the top and pictures that we enlarge and laminate to put on it.

Tammy Canaan is not able to do the mural on the north wall of the whistle house so we are going to meet some evening to pick out some pictures of the past. The idea of using old windows and putting pictures in them and nailing them on the wall was discussed. Eldeen said that she feels that we can get some from the Canby Depot. The theme will be windows of the past.

We decided to send out letters and emails to start to fundraise for the grave markers. We still need 77 more.

Motion to pay the bills by Carolynn and Ray W.

We decided to check to see how much of a problem that it would be to change our name back to Gary Historical Society. If it does not cost that much, may proceed with the change and discussed making changes to the by laws and bring them up to date with the times. Members decided to determine the name of our organization and then work on the bylaws.

Eldeen talked about the possibility of doing a walk in the cemetery and discussing the people and what we remembered about them. Also we need to decide on the Archie Hill talent contest and a date for this summer before school starts. Cost? Prizes?

Next meeting will be on January 10, 2009 at 1:30 pm at the Gary Fire Hall.

Sharlotte Baer, Sec pro-tem

Motion to approve Secretary Minutes as read: Ray Wiese Second

Gary Historical Meeting

Secretary Minutes from the October 11, 2009

Annual Meeting

Members in Attendance:

· Marlene Lien

· Eldeen Baer

· Ray Wiese

· Rachel Vande Brake

· Roger Baer

· Shar Baer

· Travis Baer

· Sam Baer

Old Business:

The meeting was called to order by President Roger Baer at 2:00 pm at the Gary Fire Hall. Secretary Pro-tem Shar Baer read the minutes from the last annual meeting. These minutes where approved as read by Travis, seconded by Eldeen. All attending accepted the minutes.

Roger verified with Travis Baer, Treasurer Pro-tem, that there is $500 in the account for the sign at Indian Lookout and $300+ in the account for grave markers.

Travis gave a report of the grave marker project. There are half of the graves that were need to be marked have been. There are 77 left to do. Sixteen are unknown possibly transient. Some of the stones that are out there need to be cleaned. Eldeen stated if they are veterans, she knows someone that she can contact to help clean and repair the stones. If the cleaning is needed, Eldeen and Travis will work on this.

The Election of New Officers:

· Travis Baer still has two years on his director position.

· Shar Baer still has one year on her director position.

· Mary Nosbush’s term ended this year, so a new director is needed.

· Rachel Vander Brake was nominated by Travis and Shar and accepted to the three year term of director. This was approved by all in attendance.

· President: Roger Baer nominated by Eldeen, seconded by Travis and Marlene- approved by all in attendance

· Vice-President: Ray Wiese nominated by Travis, seconded by Rachel- approved by all in attendance

· Secretary: Sam Baer nominated by Travis, seconded by Shar- approved by all in attendance

· Treasurer: Travis was asked to continue by Marlene- approved by all in attendance

New Business:

The secretary report from the Sunday, September 13, 2009 was read. Motion to accept the minutes as read by Travis and seconded by Marlene-approved as read by all that are in attendance. Marlene asked Sam for the new minutes to write the names of those that are attendance. This will be done from now on in the minutes.

Cattle Drive Soup Day is on Saturday, October 31^st. Shar and Eldeen are in charge of the day. Shar will be bringing Turkey Noodle Soup and Chili will be made by Travis and Yogi. Eldeen will be making buns for the soup day. There was discussion about the bake sale. Rachel, Ray, Travis, and Eldeen will make items to sell. Food needs to be here by 10:00 am and more help is needed. Posters will be created and placed to let people know about the day.

Roger then brought up posters for the north wall of the Whistle House. Rachel and Roger have information on a company that can make posters from photographs for $10. Roger suggested that this might be an idea for the wall. A suggestion to use the money from the bake sale for cost of the posters was brought up. All in attendance are on the committee to make the decision on the pictures that would be used.

Sam is putting a database of the information that is in the Rolodex for what is in the museum. When the database is done, it will be used to check on what is in the museum and in what building the item is in.

Marlene stated that she has the scrapbook done. If there is anything that people want to add or if they would like to see it, they should contact her.

Travis brought up the need for new locks on the buildings. Last year, a resolution was passed to purchase a new keypad lock for the main museum building. This was never done due to the limited amount of funds. Travis and Sam brought up the items that have been disappearing and reappearing over the last year. Roger also stated that a Derringer Pistol was taken from the main building sometime ago and has not returned. Rachel stated that a button lock can be purchased for a low cost though her contacts. Motion was made to purchase new padlocks and button lock by Marlene, seconded by Eldeen- approved by all in attendance. Travis and Rachel will be in charge of the purchasing of the locks.

Roger asked Travis about the containers at the Canby Depot that where suggested to be used for the Gary Interstate issues. Travis stated that they are expensive and fund raising would be needed to done before they are purchased. Roger then asked what was being done with the papers. Travis then stated that he cleaned out the closets, getting rid of the food, and using the plastic bins to store the papers. This is done to keep rodents and bugs out.

Travis also stated that there is a hole in the floor of the schoolhouse. He asked if there had to be a motion to repair it. Roger stated that fixing the floor is needed maintenance that could be done at anytime.

Roger stated that more fundraising is needed.

There was a motion to adjourn by Travis, seconded by Ray- approved by all in attendance.

Next meeting is Sunday, November 15, 2009 at 2:00 pm at the Gary Fire Hall.

Respectful submitted,

Sam Baer

Siptember 13, 2009

Meeting of the Gary Historical Ass’n met on September 13, 2009 at 1 pm at the Gary Fire Hall. The sec report was approved as read, and the treasurers report was read and approved.

Ray Wiese brought up the question of the gazebo being moved and was decided to check and see what gazebo that was in question. Discussion followed and decided to check and make sure that is was not the band shell that they were talking about.

Eldeen and Arnold Baer paid there memberships for two years. We now have 23 members in the Gary Historical Association. Shar will be sending the notice of the annual meeting to the members after September 21, 2009. Annual meeting is set for October 11, 2009 at the Fire Hall at 2 pm.

Travis reported that the grave markers are being made. One hundred are completed and there are about 74 yet to make up.

The photo album for the jailhouse is being worked on at this time. The album is purchased and additional prints are being sought to put in the album also.

The poison ivy spray is purchased but it is not applied yet.

Travis is painting and repairing the steps of the post office.

Sam, Shar, and Travis are working to get the postcards out to the vendors for next July celebration.

Travis, Sam, and Eldeen are looking at purchasing some containers for keeping the Gary Interstate and other pieces of historical value in an acid free environment to better preserve them. Travis will check on the containers that the Canby Depot uses and will report to Roger, Shar and Ray Wiese and approve or deny the purchase.

Cattle drive and soup day will be held on October 31, 2009. Shar and Eldeen are in charge. Yogi will make a roaster of soup, Shar will make a roaster of turkey noodle soup,

Travis will make a roaster of chili, and we will ask a few others for their donations of soup. Eldeen will bring buns. Travis will see if he can get some Schwans ice cream. We also will have a bake sale to help to raise funds for the Gary Historical Association.

Eldeen reported that the King of Trails market place went really well. She also said that this year they had some artists as well. Discussion on touring some of the areas between Canby and Clear Lake and possibly using a bus to get back and forth.

Travis reported that the School for the Blind in Aberdeen may be sending some souvenirs from their to us. Marjorie Kaiser also has a report that she did on the School for the Blind and Mr. Hack is planning to send a video with no sound which has pictures of the inside of the facility.

Tammy Canaan will not be able to complete the other mural on the north side of the whistle house so Travis brought up the suggestion of hanging posters on the wall of different historical picture for the wall. Travis and Sam will be working on that project.

Next meeting will be the annual meeting at the Gary Fire Hall on October 11, 2009 at 2 pm. All paid members will be voting for election of officers and any open positions for directors.

Motion to adjourn by Ray Wiese and seconded by Eldeen Baer

Sharlotte Baer Sec. pro-tem

Minutes of the Gary Historical Association

The August 11, 2009 meeting of the Gary Historical Association met at the Gary Fire Hall with 7 members present. Meeting was called to order by Pres. Roger Baer at 7 pm. The secretary’s report was approved as read. Treasurer’s report was read and approved.

Mike Nosbush will help with locating the placement of the grave markers.

A date was discussed by the directors for the annual meeting. It was requested to have the meeting in the first two weeks of October. The decision was made to have the annual election meeting on October 11, 2009 at 2 pm. at the community room.

The photo album showing the progress of the work at the jail house is being worked on by Sam and Shar Baer. It will include pictures of how the jail house looked before the refurbishing and after it was completed and workers.

Roger has purchased the chemical for spraying the poison ivy and a motion was made and seconded to pay for the chemical. Mary Nosbush and Roger will take care of the spraying. Roger checked with Mike Nosbush and verified that it was ok to use but just not to spray it in the creek.

The post office building is still a work in progress.

The troubadour contest has been cancelled for this year but may be worked on as an activity for next year. Discussion that a prize of some sort would make it more appealing to the contestants and that an all day event may not be as desirable to the contestants.

Marlene donated some pockets for pictures and they were accepted and will be used where we can. Marlene also brought up the 40 year historical pamphlet and that several people have expressed a desire to read it. Also Lloyd Peterson who enacts the Civil War was discussed and agreed to try to do this either in the spring or possibly as part of the celebration in July.

Discussed the number of days for next years celebration and it was decided that our suggestion would be to go with a three day celebration of July 2,3, and 4^th. Also, it was brought up that at the meetings with the community planning the celebration that a decision can be made by the president as to what we are able to take care of as these decisions need to made at that time and can’t wait for a monthly meeting. Motion made by Travis and seconded by Marlene and motion approved by all members present to allow the decision process to be made at these meetings by the president of the Gary Historical Association.

Ray Wiese borrowed a grinder from Pete Hults and it burnt out so Ray bought a grinder for finishing the manure spreader. Ray asked if we wanted to keep it and it was decided to let Ray keep it if it was alright with him. Roger and Sharlotte donated two canisters of coffee to Pete Hults as that is what he requested to cover his grinder.

Motion to pay all the bills presented. Travis and seconded by Eldeen Baer. Carried.

We currently have 18 members with Marlene Lien as a lifetime member.

Next meeting will be September 13^th at 1 pm.

Motion to adjourn by Ray Wiese and seconded by Travis Baer

Shar Baer sec, pro tem

Secretary Report:

Meeting Notes June 16, 2009

Vice President Ray Wiese called the meeting to order at 7 pm. Three members present Baer, Weise, and Carolynn Webber. Travis Baer read the Secretaries report from the meeting held on May 19^th 2009 and the meeting of the Directors and Officers on June 2, 2009. Motion to accept as read, motion by Baer 2^nd by Weise. Old business was discussed Ray reported that the manure spreader is getting taken care of and going well. Travis reported on the post office is getting close to done. Knob Hill, Mary was not at meeting, reported that it is looking good. Concern about poison ivy is growing and needs to be taken care of. New business was discussed. Baer discussed on venders, still trying to get commitments. Soap box derby is ready. Watermelon eating contest is ready. Bed races, Will in charge, will see if still going to do. Talent contest ready. Gazebo is spoken for, one of Joe Kolbach’s relatives will be playing music. Can anyone help with dance, no yes’s. Carolynn Webber stated that need to get frame for bridge by Aug 1^st or will be sold for scrap. Next meeting July 12^th, 2009. Motion to adjourn by Weise 2^nd by Baer.

Respectfully submitted by Travis Baer, Sec pro-tem

A special meeting of the officers and directors was held on June 2, 2009 at the home of the President Roger Baer at 5:30 pm. The meeting was called to order by President Roger Baer with 5 members present. The reason for the special meeting was to appoint a secretary and treasurer pro tem until the time of the annual meeting. The by-laws state that there are three directors. They are the following Mary Nosbush, Sharlotte Baer and Travis Baer. It also states that if a director position is vacant then an officer can fill that position. This will enable us to proceed with the obligations that we need to move forward with the projects planned to be completed by the celebration. After discussion of the members on who would be willing to fill the vacant positions temporarily until the time of the annual meeting. Roger appointed Sharlotte Baer to fill the position of secretary and Travis Baer to act as the treasurer. A Vote was taken by a show of hands and was passed three for and one against. Motion carried.

It was brought up that until this year we have not filed the tax forms that we are required to file with the IRS since 1999. We are required to file every year.

Per by laws the annual meeting is to be held in October and we have tried moving it to July in hopes of a better turn out. We have only had an attendance of 5 or 6 people. With that in mind, we will go back to the bylaws and hold the meeting in October. This year we will make sure that all members have the opportunity to vote by notifying them ahead of time and gathering the names of the members that want to run for the director and the officers position. We will be gathering the information to learn who are the members and offer them the opportunity to run for offices and vote in the annual meeting. Ballots will be sent or emailed to the members so that everyone can participate. We should have been notifying all members of the meeting and elections in the past as well. Mary Nosbush, Sharlotte Baer and Travis Baer, the three directors were assigned the job of gathering the membership materials. Mary will contact Pat and Will to find out where the slips are at.

Mary brought up the idea of possibly approaching the community club about merging the memberships and working as one group. This would offer the tax exempt status to them and would be an advantage to them with fundraisers and the activities of the community. This would possibly allow all of us to promote a bigger and better celebration with more active workers.

Directors will get the ballots organized and list the names of the people willing to be elected for the positions open. This year there are the four officers and one director position open for the annual meeting. On the ballots, we will list a brief description of the person willing to run for the offices and everyone will be offered the opportunity to participate in the election. Roger stated that we should work with Joe to continue to benefit the whole community since he is able to work with us and it was also noted in the bylaws that we as an organization have the right to solicit and accept contributions , gifts, and aid from individuals, organizations, and municipalities and from the state of South Dakota and the United States of America and all political subdivisions thereof. Ray stated that this would be what Joe Kolbach has been doing for our organization.

Gary Historical Association May 19^th 2009

The meeting was called to order by Pres. Baer. Ten members were present and one visitor. In attendance were: Roger Baer, Travis Baer, Ellen Schulte, Albert Bekaert, Eldeen Baer, Ray Wiese, Carolynn Webber, Pat Denelsbeck, Will Stone, Sharlotte Baer and Mary Nosbush.

The secretary’s report was approved by Ray Wiese and Travis Baer. The treasurers report was approved as read by Ellen Schulte and Ray Wiese.

A discussion was held on the fighting and bickering between our group members. Will Stone resign his position as Secretary and Pat Denelsbeck resigned as Treasurer. Will gave written notice and Pat gave her verbal resignation. Accepted by the President. We need to try to work together more. Eldeen requested that we go forward and try to get through the summer activities. Discussion was held on all the activities in other towns and that we shouldn’t have such a big celebration each year. Roger stated that when the community was considering just dropping the celebration for the 3^rd of July that the Historical decided to continue it as it has been held every 3^rd of July. Eldeen Baer talked about the flyers that she has sent out for the flea market vendors and is waiting for results. Travis Baer has at least 30 vendors that are planning to attend and he and Eldeen are checking with the vendors that are coming to Clear Lake this summer.

Carolynn voiced concern of the people that come here every July 3^rd to camp in the park and may not be able to because of the activities. It was noted that they would still be able to camp on the City park property as long as the city is not objecting to that or they could camp on Joe’s property. Will stated that it is 25 for the campgrounds at Dakota Ridge.

Motion to accept the pictures of Indian lookout that Sharon Stuerman has offered to donate to hang up in the Jail house. Motion by Mary and second by Travis.

Materials on manure spreader: previous motion to purchase materials as needed. Ray will buy material as needed and will work on this as he can. Ray said that the materials should be less than 100 and that he checked with Hendricks on prices fro lumber, bolts, and rolled roofing. Carolynn offered any of the bolts that she had there could be donated to use for this.

Final payment on internet site- motion by Travis to pay the bill second by Eldeen

Carolynn expressed that she is not able to go on the new website as she does not have adobe acrobat reader. Question as to who pays for the site. Joe gets the bill for monthly service fee. Pat stated that she is uncomfortable with paying for the internet site. There will be a link from the Gary sd site to the new site. Cemetery information will still be on the site for garysd.com as well.

Asked for nominations for treasurer position- was stated that can not put a price on volunteers and we need all we can get. Will stated that he is so busy with his business and that will come first and has decided not to do volunteer work.

Motion by Mary Nosbush to revisit the motion on check for internet and Ellen Schulte seconded it.

More discussion was held on the bill for internet. Roger advised that we had verified the funds for paying for the first part of the internet before the check was issued and was verified by Julienne Kaiser that we could issue a check without holding the funds. Question on how soon the bill needs to be paid. Roger said that the bill is already at over 30 days. Question on why the check needs to be run thru us. Ellen stated that he should come and talk to us so that we know the reason. Ray Wiese stated that Joe Kolbach is just trying to put in a good word for us. Motion again by Travis and Eldeen to run the check through us. Motion failed . Roger will notify Joe of the decision.

Sign for Indian Lookout- Motion by Travis and Second by Ray Wiese to pay for the sign for 500 and extra. Suggestions made to check into Sign Pro, Outlaw Graphics, and there is also a sign maker in Marshall.

Discussion on food vendors. There will be some during the celebration. Eldeen may have a vendor for funnel cake.

Float for Clear Lake parade- Will was going to try and do that but stated that he does not have time. Motion to cancel our entry by Travis and Carolynn.

Markers for Historic Locations in town. Travis said he plans to have it done by June 15 and is also planning to update the pamphlets for the jail house. Will has discs that he might donate. Planning to us pvc pipe and bolts to sit on lawn.

Only one bill at Gate City Store- Ray Wiese motioned to pay it and was seconded by Travis Baer.

It was stated that everyone needs to be informed and that it is legal by our by-laws to hold a meeting with the Board of Directors and the officers. Travis offered twice to fill in as the interim treasurer since he has an accounting degree. Treasurer’s position was left open which could create some problems with getting materials needed for projects unless we can get it thru the Gate City Store.

Next meeting is June 16, 2009 at the Fire Hall at 7 Pm.

Motion to adjourn by Ray Wiese and seconded by Ellen and Travis

Sharlotte Baer, Sec Pro-tem

Gary Historical Association

Minutes for April 21, 2009

The association met on April 21 at the fire hall meeting room with 10 members present.

Minutes of the March 29 meeting were approved as read.

Minutes of the April 7 special meeting were not approved pending clarification on the wording of how the profits from the dance would be split.

Treasure’s report was given. Checkbook balance $5162.86. CD 2869.86

Sue Fairchild gave a report on the art show. Motion made and approved to cover postage to send out invitations to art show.

About 100 grave markers are ready.

Motion made to scrap and paint the post office building.

Internet site is up but still a work in progress.

Motion was made and passed to pay the bills.

Travis reported on the tax form to be filled out for the IRS if we go over $25,000 in donations.

Next meeting May 19, 2009 at the fire hall meeting room.

Will Stone Sec.

Secretary Minutes:

GARY HISTORICAL ASSOCIATION

APRIL 21 REGULAR MEETING

The association met at the fire hall meeting room after the pancake feed on March 29.

Meeting was called to order and minutes were approved as read.

Treasures report was approved as given.

There was discussion on how funds were received and disbursed and that bills paid need to have a motion of approval unless approval noted ahead of time.

Pancake breakfast attendance was down a little from normal.

A motion was made and passed to purchase what we need for float as needed.

Cost of putting steel or asphalt on the railroad building roof will be secured.

Mary Nosbush sent in a couple of grant applications for Knob Hill Park. A picnic table has been made.

A motion was made and approved to pay the bills.

A motion was made and passed to sponsor a craft show at the historical park on July 3& 4. Eldean Baer will be in charge.

Motion made and passed to sponsor the trolley for the celebration.

Historical list of events will include :trolley car rides, bed races, flea market, watermelon feed and talent show.

Motion made and passed to get pipes for information trail.

Motion made and passed to adjourn. Next meeting April 21,7pm Gary fire hall.

Will Stone Sec.

These minutes accepted and passed at the April 21, 2009 meeting. Motion Travis, second Ray

SPECIAL DIRECTORS MEETING APRIL 7,2009 AT DAKOTA WIND ENERGY

A special meeting of the directors to discuss member concerns on issues pertaining to the affiliation of the historical association and Buffalo Ridge.

It was noted that we could take in up to $25000 in donations before needing to file a 999form with the IRS and that it would not effect our non-profit status.

There was discussion on who was running the dance at Buffalo Ridge, who got the proceeds, security issues and liability.

Joe stated that since the events were on his property he would assume the liability issue. He is working with his insurance company on that. He stated that he paid for the band so association would be guaranteed a profit. He stated he was running the web site through the association to keep them in the front line of exposure. Joe offered to split the gate proceeds for the dance 50-50. He sated that the legion would be running the beer garden pursuant to licensing and regulations.

A motion made and approved to accept Joe’s offer of 50/50 split of dance fees.

There was concern that the association was included in a grant application for a hiking trail for $20,000. It was noted this was not discussed or approved at any meeting and that was an unauthorized commitment of the Gary Historical Association’s name and funds. It was noted that any actions committing the association monetarily or otherwise needs to have the approval of a quorum or directors at a regular or special meeting.

Motion made and approved to adjourn Will Stone Sec

Special meeting minutes did not pass at the April 21, 2009 meeting. Need clarification on the motion to split with Joe, needs to say after expenses; and also the IRS tax form and limitations needs to be restated.

Secretary Minutes:

Gary Historical Association

March 15,2009

The association met on Feb. 15 at the mirehall meeting room with 11 members present.

Minutes were approved as read.

Treasurers report was approved as read by president Baer.

It was reported most of the bands are booked for the 3rd or 4th. Will keep looking may try for a later date in July or first part of August.

Fishing tournament is scheduled for March 14 pending approval of license. Time will be from noon to 6pm.

Motion made to pay the bills as presented.

Marlene Lien is working on civil war demonstration and dates.

Motion made and passed to have a pancake feed on March 29 at the firehall.

After discussion on a historical float, a motion was made and passed to have a train engine of plywood pulling cars.The engines will hhave Gary Historical Assn. on it with the Gary web site and the cars will have businesses and other opportunities for the Gary area listed. Businessess will be listed on cars for a donation.

Motion made and passed to have a watermelon eating contest before the talent contest.

Motion made and passed to remove the evergreen tree from in front of the school house.

Motion made to buy materials as needed to repair the railroad building.

Motion made and passed to adjourn. Next meeting March 15 at the firehall meeting room Will Stone Sec.

Secretary Minutes:

Gary Historical Association

Feb. 15,2009

The association met at the fire hall meeting room on Jan. 18, 2009 with 11 members present.

MInutes were approved as read.

There was no treasures report, according to president finances are "okay".

Christmas in the park went well.

50 grave markers are done and there should be enough money to do 50 more.

Will Stone will try and line up entertainment(dance) for celebration

Vicke Hoffman reporfted on blind school progress and plans.

Motion made and passed to purchase 50 more grave markers.

Motion made and passed to approve purchase of concrete as needed.

New internet site is in the works. Joe Kolbach is sponsoring it and will run through association.

Motion made and passed to have Will Stone put together fishing tournament fundraiser if weather and time allows.

Next meeting Feb. 15 at fire hall.

Will Stone

The Gary Historical Association met on July 12, 2009 at 1 pm at the Fire Hall Meeting room. The secretary and the treasurers report were approved as read. Motion by Ray and seconded by Sam to accept both reports as given.

Discussion on grave markers- they are made up and in storage until the City has the time to mark the graves so that the markers can be properly placed on the unmarked graves.

The post office will be finished up soon. Is still a work in progress.

Ray has got the top boards for the manure spreader and the project is looking good.

Travis reported that there is some antique farm equipment near the Greenwood nursery by Tracy that is very reasonably priced. Planter for $25.

The directors need to set up the date for the annual meeting. It will be held in October and the dues are now due and need to follow up on procedures per our bylaws.

Discussion on placing a photo album in the jail house showing the building as how it was and the refurbished project that is completed. Including pictures of the people who worked on the project. Sam and Shar will head up this project.

A bridge across the creek was placed by Joe Kolbach eliminating the need to get iron to build a bridge.

Travis will start contacting vendors for next year. Lot sizes of 10 by 20 at 25 each. Postcards will be sent out to potential vendors. Sam, Travis and Shar will do this with Travis in charge of this project.

Discussion on having an award next year for the champion watermelon eating contest winner to come back and defend their title the following year.

Question on items in museum and log cabin with the possibility of a bad winter causing destruction to the items inside.

Decided to post signs cautioning of the poison ivy on knob hill and maybe talk to Mike about a chemical to kill the poison ivy that doesn’t kill young plants that we want to keep there. Motion by Ray and second by Travis to purchase two signs to warn of the poison ivy. Baers will donate these and Sam will do the writing on the signs.

Need to contact members on the annual meeting and do campaign for new members and find out who wants to be on the ballot for offices.

Next meeting will be August 11, 2009 at 7 pm at the Fire Hall. Meeting adjourned.

Shar Baer Sec Pro tem

Secretary Minutes from the October 11, 2009

Annual Meeting

Members in Attendance:

· Marlene Lien

· Eldeen Baer

· Ray Wiese

· Rachel Vande Brake

· Roger Baer

· Shar Baer

· Travis Baer

· Sam Baer

Old Business:

Roger verified with Travis Baer, Treasurer Pro-tem, that there is $500 in the account for the sign at Indian Lookout and $300+ in the account for grave markers.

The Election of New Officers:

· Travis Baer still has two years on his director position.

· Shar Baer still has one year on her director position.

· Mary Nosbush’s term ended this year, so a new director is needed.

· Rachel Vander Brake was nominated by Travis and Shar and accepted to the three year term of director. This was approved by all in attendance.

· President: Roger Baer nominated by Eldeen, seconded by Travis and Marlene- approved by all in attendance

· Vice-President: Ray Wiese nominated by Travis, seconded by Rachel- approved by all in attendance

· Secretary: Sam Baer nominated by Travis, seconded by Shar- approved by all in attendance

· Treasurer: Travis was asked to continue by Marlene- approved by all in attendance